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Tuesday, 21 June 2022 12:35

SCHOOL ADMINISTRATOR

PIETERMARITZBURG GIRLS’ HIGH SCHOOL
~ Pietermaritzburg, KwaZulu-Natal ~

Pietermaritzburg Girls’ High School offers girls from Grade 8 to Grade 12 a dynamic learning environment, with diverse opportunities for the development of each individual. GHS is a proudly South African school, led by highly-qualified and dedicated educators who guide our learners in maintaining a balance between their academic, sporting and cultural endeavours.

SCHOOL ADMINISTRATOR

General description of the position
Provide effective administrative support as a receptionist, academic database management as well as general administration duties. S/he will be required to have the capability to prioritise, plan and organise work in an efficient and effective manner.

List of job roles and responsibilities

Back up Reception and Front Office:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Setting up of appointments with management for parents
  • Attending to all general queries
  • Exeats and signing out for staff and learners
  • Relay messages to staff and learners
  • Receive deliveries
  • Maintains a professional reception area by complying with procedures, rules, and regulations
  • Perform clerical receptionist duties such as filing, typing, photocopying, collating, faxing etc.

Academic Administration:

  • Serve as a back for the D6 as an academic administrator
  • Assist with academic administrative function – Exams/reports/submissions/database management etc.

General Administration:

  • Manage the keys for the school
  • Vehicle bookings (internal and external vehicles) and liaise with drivers.
  • Perform additional general administrative duties such as filing, typing, photocopying, collating, etc.
  • Provide assistance in various administrative departments of the school on an as needed basis (i.e. HR, Marketing, Library, Finance, IT, Admissions etc.)

Hours of work:

  • Monday – Friday, 07:15 – 16:00
  • After-hour and weekend commitments required as necessary
  • Perform duties during the school holidays as required. The incumbent will benefit from a portion of each school holiday.

Necessary qualifications and skills would include:

  • Relevant degree or diploma
  • Minimum of 3 years’ reception experience
  • Highly motivated and able to take initiative 
  • Ability to work in a fast – paced, dynamic environment meeting multiple deadlines
  • Exceptionally detailed in work
  • Ability to communicate to a variety of audiences
  • D6/SA-SAMS/Ed-Admin knowledge and experience
  • Excellent Microsoft Office Suite knowledge (Word, Excel and PowerPoint)
  • Strong organizational skills
  • Excellent written and verbal communication skills

ALL GHS staff are expected to:

  • Perform all of their duties with integrity and diligence.
  • Project a professional demeanour and appearance at all times.
  • Develop positive relationships with members of the GHS school community, which includes parents, learners and colleagues.
  • Be prepared to support and uphold the ethos of the school as contained in the Mission Statement.

NOTE: The responsibilities associated with this job will change from time to time in accordance with the School’s needs. More specifically, the incumbent may be required to perform additional and/or different roles from those detailed in their Job Profile. The Job Profile is not intended to be an all inclusive list of the roles and outcomes of the job described, nor is it intended to be such a listing of the skills requirements to do the job. Rather, it is intended to describe the general nature of the job.

ll applications will be treated in strict confidence.

The school reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.

Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.

Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

https://ghspmb.co.za/

Published in Vacancies
Tuesday, 21 June 2022 12:10

SCHOOL SHOP MANAGER

St Anne’s Diocesan College
~ Hilton, KwaZulu-Natal ~

St Anne’s Diocesan College provides an excellent, future focused, balanced and globally relevant education in a caring boarding environment from Grade 8 to Grade 12

Applications are invited for the following post
SCHOOL SHOP MANAGER
Commencing 4 October 2022

The responsibility of the School Shop Manager is to coordinate the smooth running of the School Shop and to provide high quality customer service to parents, girls, and staff, ensuring the girls are able to obtain correct and appropriate school uniform at all times.

The successful applicant will report to the Treasurer and Chair of the St Anne’s Old Girls Guild and the St Anne’s Business Manager.

The Ideal candidate should have:

  • Relevant qualifications in Admin/Finance and/or equivalent relevant experience.
  • Have excellent English communication, social and organisational skills.
  • Have bookkeeping experience and be comfortable with the use of the Pastel Accounting Package.
  • Be capable of working independently, as well as part of a team.
  • Be responsible for the entire operation of the shop including sales, stock ordering, stock taking, issuing of invoices and statements and cash reconciliation. 
  • Experience working within a school environment would be highly advantageous. 
  • Experience working with suppliers to effectively order stock, and negotiate rates and delivery times, as well as payment of suppliers. 
  • Demonstrated administration experience, with the ability to work effectively with excel spreadsheets and databases to maintain accurate records.
  • Demonstrated experience relating to and engaging positively with people from a wide range of backgrounds. 
  • Identify with the mission of the College.

The closing date for applications is 15 July 2022

Members of staff are expected to support the Christian ethos of the school.

The College reserves the right not to proceed with the filling of the post. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration.

St Anne’s Diocesan College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

https://www.stannes.co.za/

Published in Vacancies
Thursday, 09 June 2022 11:37

FINANCE CLERK

Maritzburg College
~ Pietermaritzburg, KwaZulu-Natal ~

Maritzburg College, one of the leading boys’ schools in South Africa, has an excellent reputation for its academic, sporting, cultural and leadership programmes.

The Governing Body invites applications from suitably qualified, passionate and experienced educators for the following post:

FINANCE CLERK
To assume duty ASAP

We require the services of an experienced finance clerk. The incumbent must be a team player and have the ability to work under pressure.

Responsibilities will include -

  • Processing and reconciliation of School and Boarder insurance claims
  • Reconciling supplier accounts
  • Preparing EFT payments
  • Liaising with insurance companies and medical suppliers
  • General administrative duties as requested by the Accountant

Requirements: -

  • Recognized financial degree/diploma
  • Pastel Accounting qualification and experience
  • MS Excel and Word plus excellent computer literacy skills
  • Positive attitude and good communication skills
  • Problem solver and meticulous attention to detail
  • Previous school finance department experience an advantage

Should you not have heard from us by 30 June 2022, please assume that your application has been unsuccessful and no further correspondence will be entered into.

COVID-19 Vaccination is mandatory

Maritzburg College in line with POPIA will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

Maritzburg College reserves the right not to make an appointment.
An application in itself does not entitle the applicant to an interview.

https://maritzburgcollege.co.za/

Published in Vacancies