•  A Senior Certificate/Grade 12
• Extensive Relevant Working Experience in Office Administration.
• Willing to Adapt Work Schedule in accordance with Office requirements.

• Knowledge of Receptionist Duties
• Operating of Switchboard
• Client Care Etiquette
• Advanced Communication (Verbal And Written)
• Demonstrate the ability to use the following IT Cloud Software: Microsoft 365 (Word/Excel/Onedrive/Teams), Gsuite (Docs, Sheets, Drive), Email System, Internet.
• Conflict Management Skills
• Listening Skills
• Knowledge of Record Management

• Access Control
• Liaise with Parents and Public
• Take messages and delivered to employees
• Supervision
• File Documentation
• Extent of support to The Effective Management Of Work Flow And Administration Of Office Functions.

• Full CV
• Copy of ID

PIETERMARITZBURG GIRLS’ HIGH SCHOOL
~ Pietermaritzburg, KwaZulu-Natal ~

Pietermaritzburg Girls’ High School offers girls from Grade 8 to Grade 12 a dynamic learning environment, with diverse opportunities for the development of each individual. GHS is a proudly South African school, led by highly-qualified and dedicated educators who guide our learners in maintaining a balance between their academic, sporting and cultural endeavours.

SCHOOL ADMINISTRATOR

General description of the position
Provide effective administrative support as a receptionist, academic database management as well as general administration duties. S/he will be required to have the capability to prioritise, plan and organise work in an efficient and effective manner.

List of job roles and responsibilities

Back up Reception and Front Office:

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Setting up of appointments with management for parents
• Attending to all general queries
• Exeats and signing out for staff and learners
• Relay messages to staff and learners
• Receive deliveries
• Maintains a professional reception area by complying with procedures, rules, and regulations
• Perform clerical receptionist duties such as filing, typing, photocopying, collating, faxing etc.

Academic Administration:

• Serve as a back for the D6 as an academic administrator
• Assist with academic administrative function – Exams/reports/submissions/database management etc.

General Administration:

• Manage the keys for the school
• Vehicle bookings (internal and external vehicles) and liaise with drivers.
• Perform additional general administrative duties such as filing, typing, photocopying, collating, etc.
• Provide assistance in various administrative departments of the school on an as needed basis (i.e. HR, Marketing, Library, Finance, IT, Admissions etc.)

Hours of work:

• Monday – Friday, 07:15 – 16:00
• After-hour and weekend commitments required as necessary
• Perform duties during the school holidays as required. The incumbent will benefit from a portion of each school holiday.

Necessary qualifications and skills would include:

• Relevant degree or diploma
• Minimum of 3 years’ reception experience
• Highly motivated and able to take initiative 
• Ability to work in a fast – paced, dynamic environment meeting multiple deadlines
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• D6/SA-SAMS/Ed-Admin knowledge and experience
• Excellent Microsoft Office Suite knowledge (Word, Excel and PowerPoint)
• Strong organizational skills
• Excellent written and verbal communication skills

ALL GHS staff are expected to:

• Perform all of their duties with integrity and diligence.
• Project a professional demeanour and appearance at all times.
• Develop positive relationships with members of the GHS school community, which includes parents, learners and colleagues.
• Be prepared to support and uphold the ethos of the school as contained in the Mission Statement.

NOTE: The responsibilities associated with this job will change from time to time in accordance with the School’s needs. More specifically, the incumbent may be required to perform additional and/or different roles from those detailed in their Job Profile. The Job Profile is not intended to be an all inclusive list of the roles and outcomes of the job described, nor is it intended to be such a listing of the skills requirements to do the job. Rather, it is intended to describe the general nature of the job.

ll applications will be treated in strict confidence.

The school reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.

Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.

Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

https://ghspmb.co.za/

St Anne’s Diocesan College
~ Hilton, KwaZulu-Natal ~

St Anne’s Diocesan College provides an excellent, future focused, balanced and globally relevant education in a caring boarding environment from Grade 8 to Grade 12

Applications are invited for the following post
SCHOOL SHOP MANAGER
Commencing 4 October 2022

The responsibility of the School Shop Manager is to coordinate the smooth running of the School Shop and to provide high quality customer service to parents, girls, and staff, ensuring the girls are able to obtain correct and appropriate school uniform at all times.

The successful applicant will report to the Treasurer and Chair of the St Anne’s Old Girls Guild and the St Anne’s Business Manager.

The Ideal candidate should have:

• Relevant qualifications in Admin/Finance and/or equivalent relevant experience.
• Have excellent English communication, social and organisational skills.
• Have bookkeeping experience and be comfortable with the use of the Pastel Accounting Package.
• Be capable of working independently, as well as part of a team.
• Be responsible for the entire operation of the shop including sales, stock ordering, stock taking, issuing of invoices and statements and cash reconciliation. 
• Experience working within a school environment would be highly advantageous. 
• Experience working with suppliers to effectively order stock, and negotiate rates and delivery times, as well as payment of suppliers. 
• Demonstrated administration experience, with the ability to work effectively with excel spreadsheets and databases to maintain accurate records.
• Demonstrated experience relating to and engaging positively with people from a wide range of backgrounds. 
• Identify with the mission of the College.

The closing date for applications is 15 July 2022

Members of staff are expected to support the Christian ethos of the school.

The College reserves the right not to proceed with the filling of the post. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration.

St Anne’s Diocesan College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

https://www.stannes.co.za/

PIETERMARITZBURG GIRLS' HIGH SCHOOL
~ Pietermaritzburg, KwaZulu-Natal ~

Pietermaritzburg Girls’ High School offers girls from Grade 8 to Grade 12 a dynamic learning environment, with diverse opportunities for the development of each individual. GHS is a proudly South African school, led by highly-qualified and dedicated educators who guide our learners in maintaining a balance between their academic, sporting and cultural endeavours.

EVENTS AND ALUMNI COORDINATOR

The events coordinator is responsible for the strategic planning, organisation and execution of a wide range of events for the school to support internal and external strategic goals, supporting both the retention of students and continued growth. He/she will need to collaborate with a wide range of stakeholders including, but not limited to, the school administration, teachers, facilities and logistics teams, prospective parents and parents. The primary focus of the role is to co-plan, coordinate and manage a calendar of external and internal events on and off campus, organising and running these events, as well as supporting teachers and leadership in delivering and liaising closely with internal communications, marketing, facilities and the IT team. The Alumni Relations part of the role will focus on the general administration required to identify and keep records of our alumni. This person will be responsible for building and managing the school's alumni network and strengthening our contact with GHS past pupils now scattered across the world.

List of job roles and responsibilities

Events and Functions Coordination:

• Organise, coordinate, and attend meetings, as required, to plan, promote, and implement school events
• Works alongside the Marketing and Management team to provide strategic direction, organisation and execution of all events
• Plan, review, refine, and support the execution of the internal functions and events calendar (including all academic, cultural and sporting events/fixtures), working closely with the Marketing Manager and Management team 
• Works collaboratively with staff across the school, and when appropriate students, providing strategic advice and key liaison with estates and logistics teams 
• Contributes to budget management, ensuring effective use of spend of related functions budgets (i.e., catering budget etc.) 
• Purchase, store and distribution of groceries for the School and Boarding Establishment (i.e., tea, coffee, cleaning agents, disposables etc.)

Alumni Coordination: 

• An alumni relations officer organizes and supports events and programs through the alumni relations office. 
• Primary responsibilities are to handle the promotion of special events through social media and direct contact with alumni, plan and develop projects, and oversee the actual events. 
• Identify alumni, create and maintain alumni records using our existing online alumni administration programme. 
• Organizes and coordinates alumni functions with special responsibility for one or more of the following: local, regional and national chapters, alumni publications, fund raising, recognition and awards, reunions, investments and other special events and services. 
• Establish a fundraising program, and drive, to capacitate the GHS Trust with funds that can be used for Sports and academic scholarships 
• Maintain regular communication in order to establish ongoing relationships and strengthen alumni connections to GHS. 
• Work with Marketing to generate materials and various communication items used for communication with alumni. 
• Act as the first point of contact for individuals seeking information about alumni activities 
• Be part of the team responsible for the strategic development of our alumni relations. 
• Oversee the maintenance of the archives and the newly opened GHS museum.

General Administration: 

• Marketing department assistance 
• Admissions assistance (EXPOs, talks, events etc)
• Venue bookings, i.e., Department of Education, school functions etc.v
• Perform additional general administrative duties such as filing, typing, photocopying, collating, etc.

Hours of work: 

• Monday -  Friday, 07:15 - 16:00
• After-hour and weekend commitments required as necessary
• Perform duties during the school holidays as required. The incumbent will benefit from a portion of each school holiday.

Necessary qualifications and skills would include:

• Bachelor's Degree in Business, Marketing or related field or related experience
• Experience with event planning and management
• Ability to establish and follow budgets
• Ability to work with others
• Highly motivated and able to take initiative
• Ability to work in a fast-paced, dynamic environment meeting multiple deadlines
• Strategic thinker with the ability to learn existing processes and improve them by setting up new procedures
• Exceptionally detailed in work
• Ability to communicate to a variety of audiences
• Strong organizational skills
• Desire to work collaboratively with colleagues
• Excellent written and verbal communication skills

ALL GHS staff are expected to:

• Perform all of their duties with integrity and diligence.
• Project a professional demeanour and appearance at all times.
• Develop positive relationships with members of the GHS school community, which includes parents, learners and colleagues.
• Be prepared to support and uphold the ethos of the school as contained in the Mission Statement.

NOTE: The responsibilities associated with this job will change from time to time in accordance with the School's needs. More specifically, the incumbent may be required to perform additional and/or different roles from those detailed in their Job Profile. The Job Profile is not intended to be an all inclusive list of the roles and outcomes of the job described, nor is it intended to be such a listing of the skills requirements to do the job. Rather, it is intended to describe the general nature of the job.

All applications will be treated in strict confidence.

The school reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.

Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.

Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

https://ghspmb.co.za/

Athlone Primary School
~ Pietermaritzburg, KwaZulu-Natal ~

Athlone Primary School is a co-educational government school that is supported by an enthusiastic and enterprising parent body. Our pupils proudly honour their excellent heritage of being one of Pietermaritzburg's finest schools

Athlone Primary School invites applications for the following Governing Body post:

RECEPTIONIST / ADMIN CLERK

• Manage a busy front office
• Good telephone etiquette
• Secretarial experience
• Computer literate (Word, Excel, Outlook, MS Teams)
• Knowledge of SASAMS & d6 Communicator will be an advantage
• Ability to perform Admin duties
• Ability to administer basic First Aid
• Ability to work under pressure
• Marketing skills an advantage
• Familiar with Social Media
• Good rapport with children and the general public
• Pleasant disposition
• Contribute positively to the ethos of the school
• Traceable references

Assumption date: To be discussed

Please email a 2-page CV together with the following documentation:

• Certified copy of Identity Document

Closing date: Friday, 8 July 2022 at 10:00
If the applicant does not hear from the school by 29 July 2022, please consider your application unsuccessful.

All applications will be treated in strict confidence.

The school reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.

Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.

Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

https://www.facebook.com/athloneprimaryschool/

Maritzburg College
~ Pietermaritzburg, KwaZulu-Natal ~

Maritzburg College, one of the leading boys’ schools in South Africa, has an excellent reputation for its academic, sporting, cultural and leadership programmes.

The Governing Body invites applications from suitably qualified, passionate and experienced educators for the following post:

FINANCE CLERK
To assume duty ASAP

We require the services of an experienced finance clerk. The incumbent must be a team player and have the ability to work under pressure.

Responsibilities will include -

• Processing and reconciliation of School and Boarder insurance claims
• Reconciling supplier accounts
• Preparing EFT payments
• Liaising with insurance companies and medical suppliers
• General administrative duties as requested by the Accountant

Requirements: -

• Recognized financial degree/diploma
• Pastel Accounting qualification and experience
• MS Excel and Word plus excellent computer literacy skills
• Positive attitude and good communication skills
• Problem solver and meticulous attention to detail
• Previous school finance department experience an advantage

Should you not have heard from us by 30 June 2022, please assume that your application has been unsuccessful and no further correspondence will be entered into.

COVID-19 Vaccination is mandatory

Maritzburg College in line with POPIA will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

Maritzburg College reserves the right not to make an appointment.
An application in itself does not entitle the applicant to an interview.

https://maritzburgcollege.co.za/

St Andrew’s Preparatory School
~ Makhanda, Eastern Cape ~

St Andrew’s Preparatory School is a thriving, Christian (Anglican) Preparatory Boarding and Day school situated in Makhanda (Grahamstown), in the beautiful Eastern Cape. The school has a proud history, preparing a capacity cohort for entry to St Andrew’s College in Grade 8 and The Diocesan School for Girls Junior School in Grade 4.

We invite applications for the following position:

PERSONAL ASSISTANT TO THE HEADMASTER AND ADMISSIONS COORDINATOR

Job Summary:
St Andrew’s Preparatory, a leading independent school, seeks to employ a confident, efficient, and highly organised person into the role of Personal Assistant to the Headmaster and Admissions Coordinator. This person will be responsible for managing the administrative office and overseeing the entire admissions process.

High Level Responsibilities and Duties:

PA to the Headmaster:

• Managing the diary of the Headmaster and ensuring that his calendar is kept up to date;
• Scheduling meetings;
• Minute taking during Senior Management Meetings and Disciplinary Hearings;
• Assist with the compiling and submission of all reports required by the headmaster’s office;
• Being available to the staff, parents, and students to deal with queries and make appointments;
• Liaising and dealing with the administrative submissions to the DBE, ISASA, and the IEB;
• Assist the Senior Management Team with arranging Parents evenings;
• Managing the current student database.

Admissions Coordinator:

• Administer the complete admissions process for the whole school from initial enquiries to the first day of school, including the completion of the registration process and all other associated paperwork.
• Keep an accurate and up to date Admissions calendar and diary;
• Submit and compile Admissions reports;
• Assist the Marketing, Events and Communications coordinator with converting interest into enrolment, the organising of events, activations, open days, and communication as and when required.

Requirements:

• 7 years’ experience in same or similar position reporting to a senior management position;
• an excellent command of English (both verbal and written communication);
• advance diary management and minute taking skills;
• good interpersonal skills and ability to interact at an executive level;
• advanced computer literacy skills in the full MS Office and Google Suite;
• strong administrational skills;
• excellent communication, presentation, and organisational skills;
• the ability to always work independently, to prioritize work and a willingness to contribute to a dynamic team;
• ability to take charge in demanding situations, and the ability to meet multiple deadlines;
• exceptional planning and organising skills, with meticulous attention to detail;
• a high level of energy, integrity, and confidentiality;
• flexibility to work outside of normal office hours;
• experience working in a multi-cultural context and an ardent desire and willingness to contribute positively to our transformation and diversity journey;
• willing to support, promote and work within the Anglican ethos of our school.

Candidates can apply by accessing and completing the application form: https://bit.ly/PrepPA22

All applications will be treated in strict confidence.

The school reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.
St Andrew’s College will take all reasonable measures to protect the personal information of all applicants for this role.

Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.

Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

www.saprepschool.com

Camps Bay High School
~ Cape Town, Western Cape ~

At Camps Bay High School we pride ourselves on what we can offer our pupils. We offer a rich diversity of academic, cultural and sport activities to develop our students to their full potential. We see our school as a pacesetter for other schools and have a highly trained and professional staff who are fully committed to what they do. Our school comes with the best view in Cape Town which includes the Atlantic Ocean on the one side and the Twelve Apostle mountain range on the other. We are a family and strive only for the best, be it for our students, parents, staff or the communities whom we serve.

FUNDRAISING & SPONSORSHIP MANAGER

OVERVIEW OF POSITION:
Camps Bay High School seeks to employ a Fundraising & Sponsorship Manager to assist the school with meeting short and long term financial goals through fundraising for school projects, sponsorship of branding and school events and selling the event venues to individuals, corporates and film production companies.

RESPONSIBILITIES:

• Raising funds to meet and surpass fundraising targets.
• Developing fundraising/donor strategy and events and campaigns that lead to donations and meet the school requirements. 
• Identifying and exploring the donor pools including current parents, past pupils, past parents, local business and suppliers. 
• Research potential donors and maintain relationships with sponsors and donors. 
• Promoting the school venues as function, event and film location sites to potential event organisers and film companies. 
• Database management of relevant databases including past and current parents, communications contacts and Alumni (through Alumnet). 
• Administer the complete process of income related to fundraising and sponsorship endeavours including quotations, invoicing and payment process.

REQUIREMENTS:

• Tertiary Degree/Diploma.
• Strong sales skills.
• Experience in Fundraising/Sales/Sponsorship.
• Excellent written and verbal communication skills as well as networking skills. 
• The ability to work independently and as a member of a team. 
• The ability to perform under pressure, possessing exceptional organisational and presentation skills. 
• An understanding of print and social media and running Direct Marketing campaigns. 
• Database management skills. 
• An understanding of the education environment.

Remuneration will be based on a basic monthly salary and bonuses on meeting and exceeding fundraising and sponsorship targets set by the school.

If you have not heard from us by 26 July 2022, regard your application as unsuccessful.

All applications will be treated in strict confidence.

The school reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview.
Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.
Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

https://www.campsbayhigh.co.za/

RONDEBOSCH BOYS’ HIGH SCHOOL
~ Cape Town, Western Cape ~

The young men of Rondebosch Boys’ High School are confident and able to pursue their dreams. They are resilient and adaptable, equipped with the educational, ethical, social and emotional competencies to effect significant and lasting change in a changing world.

Educational Psychologist
(GOVERNING BODY POST) with effect from August 2022

Rondebosch Boys’ High School requires the services of a dynamic Educational Psychologist to join our Counselling Department on a part-time basis (half day).

The Rondebosch Boys’ Counselling Department is a resource available to the learners, parents and staff to assist with difficulties linked to their emotional, social, psychological and intellectual well-being. The goal of the department is to help the person deal with and overcome issues that are impacting on their school life. At present the Department consists of: A School Counsellor, The Pastoral Deputy Headmaster and a professional counselling Psychologist. Our vision is to grow the school’s counselling capacity and in time develop a physical structure that houses a wellness centre where all counselling and psychological services are housed.

Requirements:

The successful applicant should be able to:

• provide counselling to teenager boys in a manner that supports their emotional and psychological health as it impacts on their school life. Common examples are: anxiety and depression, social/self-esteem/identity challenges, family difficulties and trauma.
• present talks to teenagers/parents/staff on relevant mental health topics.
• network effectively with colleagues and develop resources for external referrals.

In addition to your core counselling function, you would at times be expected to:

• Offer input within school system that furthers psychological thinking
• Conduct training in executive functioning e.g. helping with improving organisational skills, prioritising etc.
• Work collaboratively with key staff and teachers, directing processes which aim to ensure early identification of learning barriers, and the implementing of effective interventions.
• Conduct psycho-educational assessments.
• Provide career and subject-choice guidance.

The successful applicant should have:

• An understanding of the education environment and of the current societal pressures faced by teenagers
• Excellent communication skills
• Excellent organisational, administrative and interpersonal skills
• Current registration with the HPCSA as a Psychologist or Counsellor, and compliance with CPD requirements
• Police Clearance certificate (as per Child Protection Act)
• The ability to converse in at least two of the Western Cape’s official languages; fluency in isiXhosa will be highly advantageous.

If you do not hear from us by 31 July 2022, please consider your application unsuccessful.

Rondebosch Boys’ High School promotes and applies the principles of employment equity. In line with our employment equity and diversity strategy, equity policy, plan and targets, preference will be given to suitably qualified candidates from the designated groups. RBHS reserves the right not to proceed with the filling of this post. An application does not automatically entitle the applicant to an interview.

Under the Protection of Personal Information Act (POPIA) which came into effect on 1 July 2021, all organisations and schools alike have a legal obligation to manage the personal information it processes appropriately, by applying specific principles and conditions.

Our school is committed to ensuring the security and protection of your personal information and to provide a compliant and consistent approach to data protection.

www.rondebosch.com