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PIETERMARITZBURG GIRLS’ HIGH SCHOOL
~ Pietermaritzburg, KwaZulu-Natal ~

Pietermaritzburg Girls’ High School is a leading school for girls, which provides education from Grade 8 to Grade 12. The school has consistently been rated as one of the Top 25 Government Schools within South Africa. The school was founded in 1920 and continues to provide an outstanding education for young women in the academic, cultural and sporting fields.

As a school, our mission is to promote human dignity and equal opportunity, the maximum freedom of the individual within the context of the maximum good for all, excellence according to the talent and interest of each person, a sound set of values, service, a respect for community and environment, a commitment to the search for truth, the acquisition of knowledge and the development of skills.

MARKETING AND PUBLIC RELATIONS COORDINATOR
6 MONTH FIXED-TERM CONTRACT POSITION (JUNE - NOVEMBER 2021)

We are looking for someone to assist in the Marketing and Public Relations Department who is a team player and dedicated to provide an excellent and professional service to the School, learners and the Department of Education. The incumbent must promote the School’s reputation as an outstanding school for girls, both academically, and in terms of all-round development as well as enhance and protect the Pietermaritzburg Girls’ High ‘brand’, which is associated with long-term integrity and a commitment to educational excellence. The incumbent will report to the Executive Management team.

General description of the position

The incumbent will oversee the coordination of all marketing and public relations activities within the school which include, but are not limited to: 

  1. GHS Corporate Identity
    a. Ensure that all communications both internal and external are in keeping with the GHS corporate identity
  2. Media, Communications and Advertising
    a. Website management
    • Continuously maintain and update the GHS website
    b. Print Publications
    • Create and maintain relationships with newspapers and print magazine publications.
    • Create and submit content to newspaper and various magazine publications on a regular basis
    c. Social Media
    • Monitor and update the various GHS social media sites
    d. Design Work
    • Design various graphics (slideshows, brochures, internal posters, adverts, flyers, invitations) for events and publications
    e. Editorial Work
    • Create school newsletters on a bi-termly basis
    • Collecting and collating of subject, society, sport, cultural and photographs for the school magazine
  3.  Functions Coordinating
    a. Project manage and arrange logistics for all functions at the school (i.e. by creating invitations, sending invitations, submitting articles to the press, taking of photos, arranging flowers/draping etc.)

Applicants would need the following personal attributes: 

  • A friendly and approachable demeanour, a positive, cheerful disposition and a ‘’can do’’ attitude. An enthusiasm for team work is essential. 
  • An ability to take initiative, and responsibility for tasks, and be accountable as needed. 
  • A methodical and organised approach to work.

Necessary qualifications and skills would include: 

  • A relevant Bachelor’s Degree and/or diploma would be the minimum requirement. 
  • A minimum of three years’ experience in a Marketing position 
  • Excellent design, organisational, project management and computer skills are essential. 
  • Energy and creativity. 
  • An ability to think strategically and to plan effectively. 
  • Outstanding inter-personal skills. 
  • An ability to be a self-starter and work well independently as well as collegially. 
  • High standards of integrity and reliability. 
  • A thorough knowledge of contemporary marketing methods including an ability to utilise modern technologies to market effectively.

A remuneration package will be provided that is commensurate with the position, taking into account the candidate’s relevant experience and qualifications.

CLOSING DATE FOR APPLICATIONS: 31 MARCH 2021

Pietermaritzburg Girls’ High School reserves the right not to fill this position.

If you have not been contacted by the school within two weeks of the closing date, please consider your application to have been unsuccessful.

We thank you for your interest in our school.

https://ghspmb.co.za/

Published in Vacancies
Friday, 19 February 2021 12:30

FUNCTIONS COORDINATOR / ESTATE ASSISTANT

PIETERMARITZBURG GIRLS’ HIGH SCHOOL
~ Pietermaritzburg, KwaZulu-Natal ~

Pietermaritzburg Girls’ High School offers girls from Grade 8 to Grade 12 a dynamic learning environment, with diverse opportunities for the development of each individual. GHS is a proudly South African school, led by highly-qualified and dedicated educators who guide our learners in maintaining a balance between their academic, sporting and cultural endeavours.

FUNCTIONS COORDINATOR / ESTATE ASSISTANT
(START DATE: AUGUST 2021)

The Functions Coordinator is responsible for the strategic planning, organisation and execution of a wide range of events for the school to support internal and external strategic goals, supporting both the retention of students and continued growth. He/she will need to collaborate with a wide range of stakeholders including, but not limited to, the school administration, teachers, facilities and logistics teams, prospective parents and parents. The primary focus of the role is to co-plan, coordinate and manage a calendar of external and internal events on and off campus, organising and running these events, as well as supporting teachers and Academic leadership in delivering and liaising closely with internal communications, marketing, facilities and the IT team.

As the Estate Assistant, the incumbent will also provide support to the Estates Manager with various forms of administrative support and in so doing uphold the professional image of the school. Support of housekeeping and stock control.

Job roles and responsibilities

Functions Coordination 

  • Organise, coordinate, and attend meetings, as required, to plan, promote, and implement school events 
  • Works alongside the Marketing and Management team to provide strategic direction, organisation and execution of all events 
  • Review, refine, and support the execution of the internal event calendar, working closely with the Marketing Manager and Management team 
  • Works collaboratively with staff across the school, and when appropriate students, providing strategic advice and key liaison with estates and logistics teams 
  • Contributes to budget management, ensuring effective use of spend of related functions budgets (i.e., catering budget etc) 
  • Purchase, store and distribution of groceries for the School and Boarding Establishment (i.e. tea, coffee, cleaning agents, disposables etc) 
  • Coordinate the hiring of the Boarding Establishment

Estates Support 

  • Provide support to Estates Manager/s with regard to sourcing quotes, order numbers etc 
  • General administration for the Estate Manager as needed 
  • Liaise with cleaners to ensure ablution block and housekeeping is managed accordingly 
  • Liaise with laundry as needed 
  • Manage the keys for the school 
  • Stock control e.g., McDowall Centre Kitchen, Staffroom Kitchen, Admin Tearoom etc. This includes compiling inventory lists and checking stock on a regular basis 
  • Manage budgets and ordering of chemicals, soaps, paper hand towels etc. 
  • Vehicle bookings (internal and external vehicles) and liaise with drivers. 
  • Venue bookings, i.e., Department of Education, school functions etc. 
  • Leave administration for support staff, ordering of staff uniforms etc

General Administration 

  • Perform additional general administrative duties such as filing, typing, photocopying, collating, etc.

Hours of work: 07:00 – 16:00

Necessary qualifications and skills would include: 

  • Bachelor’s Degree in Business, Marketing or related field or related experience 
  • Minimum if 3 years supervisory experience 
  • Experience with event planning and management 
  • Ability to establish and follow budgets 
  • Ability to work with others 
  • Highly motivated and able to take initiative 
  • Ability to work in a fast – paced, dynamic environment meeting multiple deadlines 
  • Strategic thinker with the ability to learn existing processes and improve them by setting up new procedures 
  • Exceptionally detailed in work 
  • Ability to communicate to a variety of audiences
    • Strong organizational skills
    • Desire to work collaboratively with colleagues
    • Excellent written and verbal communication skills

ALL GHS staff are expected to: 

  • Perform all of their duties with integrity and diligence. 
  • Project a professional demeanour and appearance at all times. 
  • Develop positive relationships with members of the GHS school community, which includes parents, learners and colleagues. 
  • Be prepared to support and uphold the ethos of the school as contained in the Mission Statement.

The salary package will be based on qualifications and previous experience.

CLOSING DATE FOR APPLICATIONS: 31 MAY 2021

Pietermaritzburg Girls’ High School reserves the right not to fill this position.

If you have not been contacted by the school within two weeks of the closing date, please consider your application to have been unsuccessful.

We thank you for your interest in our school.

https://ghspmb.co.za/

Published in Vacancies